Glad to see a pandaren summit has been mentioned!! I feel like I was just talking to someone about pandaren themed events and I’m to see the flame being relit in interest for pandaren rpers.
I think you have a fantastic goal, and definitely, anyone here who has been to a pandaren gathering, hosted one, or helped plan one give your input! Even if small. This is a very niche thing and it’s good to communicate what we can.
I definitely do agree with a lot of the points above. It’s doubly so since pandaren RP is not exactly a bustling community , and from what I typically see not too focused on the pandaren culture/lore aspect of it either. Not that thats bad, but this can help bring together characters of all types.
One thing I saw a pandaren gathering do that helped focus on it being -purely- pandaren was that you were only allowed to speak IN pandaren. Yes, this does alienate a lot of other characters from joining but it was a very successful event with perhaps only a couple of nonpandaren. I remember a friend who brought their non-pandaren character (who was raised by pandaren and speaks pandaren) bring their a pandaren character as a place holder, but swapped the image of their main onto the pandaren and kept it up with prism, and was able to participate due to the pandaren language. So it’s not impossible to have characters other than the focus race at the event, just depends how bad you want to be there and what you’re willing to do if you went with the native language only route.
I do think the pandaren language only route can be difficult, mainly due to other people being a tad upset they can’t join in because of a multitude of reasons. Some people simply just want to be a part of something, others have characters they have listed in their canon as being able to speak pandaren, but hard to reflect bi-lingualness ingame due to mechanics (unless you have an elixir of tongues.)
So you have to ask yourself…what do you want this event to be?
Is this an event among pandaren to boost each other up? To rally behind one another and to discuss things important to them and only them? Is this a connection purely for other pandaren to meet each other and cultivate a better community presence? Not to mention, are you prepared for other races to appear under this version? There are other native peoples to Pandaria other than the ursine varient such as yaungol, hozen, saurok (though I doubt there are any rpers of them or ones that would attend this)?
Or is this about sharing the culture with those not pandaren? Is it about an exchange of knowledge with Horde and Alliance on Pandaren history, customs, belief and art?
This will strongly determine what direction you go with anything focus on a singular in-game culture.
Over all, people who are not pandaren WILL want to show up. It is the nature of just people in general, if you’re not allowed somewhere people will take it as a challenge and in a game-setting say you are not being welcoming to others. Happens a lot every time an orc only festival tries to get planned, it always eventually allows other non-orcs. So if you want it pandaren only, you’ll have to figure out a way to deal with any who are not. (Though I have a whole tagent about this I will not go on about)
My advice is to have IC guidelines if they want to stick around since we can’t exactly control people physically in a game.